Visitor invites and lead capture
Invites to the buyers you want, meeting slots, and a phone form that sends every visitor to your sales sheet.
Home / Noida / Events & exhibitions
Locations · Noida · Events and exhibitions
Event managementin Noida
Since 201565+ in-house team6 cities
A trade show stall pays for itself only after the doors close, in the calls that follow. Every event ends with a list of names your sales team can call.
A strategist calls you in one working day.
/ 01 Event management company in Noida
Fewer free pens.More buyers you can call.
An event is judged by the buyers you can call once it is over, not by how the stall looked. PromotEdge, an event management company, plans stalls, launches, dealer meets and office events for exporters, makers, software firms and brands.
Each one leaves you named buyers and a cost per lead you can check.
Most of the money goes out before the doors open. Most of the return comes after, when your team calls the people it met. We agree the cost per lead you are aiming for before any rupee is spent.
Our Delhi team looks after Noida and is on site for builds and show days. Stalls, stages and crew are delivered through PEXORA, a joint venture of PromotEdge and Prodigy.
Our method is on the events and exhibitions page, and the city on the Noida overview. Running shows elsewhere too? See events in Kolkata and Bangalore.
- 2015working with Indian brands since
- 65+in-house team: strategy, creative, media and tech
- 4pillars under one roof: strategy, advertising, digital, on-ground activation (BTL)
- 6cities: head office in Kolkata, teams in Mumbai, Delhi, Bangalore, Guwahati and Bhubaneswar
/ 02 What we run in Noida
From the stall planto the follow-up call.
0102 03
Trade-show stalls
Design, organiser drawings, build and show-day staff for halls at India Expo Centre & Mart.
Dealer and partner meets
A meet in Noida for dealers from across NCR, built around your new scheme.
04Product launches
The reveal, the guest list and a press invite. We pitch your story, but editors decide coverage.
05Mall launches and sampling
Weekend counters at large malls, with a way to collect shopper numbers.
06Office events and award nights
Town halls, client days and award nights for software and service firms.
Tell us your show and the number of leads that would make it worth it, and we will say what the stall should do. Get a free growth plan
/ 03 Why Noida events are different
One expo ground, many kinds of buyer.
Four facts shape how we plan an event here.
A large exhibition ground inside the district. India Expo Centre & Mart, at Knowledge Park II in Greater Noida, has 17 halls, one still being built, and about 88,509 sq m indoors.
Its 1,800 showrooms are run by 774 exporters, as on 31 July 2026, so buyers walk through even between shows.
A packed October, then a big February. IHGF Delhi Fair (Autumn) runs 13 to 17 October 2026. Renewable Energy India Expo and The Battery Show India follow on 22 to 24 October, and CORCON on 29 to 31 October.
Bharat Mobility Global Expo is on 4 to 9 February 2027. For a strong February stall, start now.
Shows that run into the festivals. Delhi's 2026 holiday list puts Dussehra on 20 October and Diwali on 8 November. Book printers, fabricators and hotel rooms early.
Software firms, a giant mall and newsrooms. Units under STPI Noida exported software worth ₹60,429.89 crore in 2024-25, a figure for its whole area with six sub-centres. Such firms hold client days and award nights.
DLF Mall of India says it hosts over 400 brands. India Today and Zee Media list Sector 16A offices, so a launch can invite national desks.
/ 04 Noida's event calendar and venues
Dates and placesto plan around.
| What | The record | What it means for your event |
|---|---|---|
| India Expo Centre & Mart | 57 acres, 2,34,453.29 sq m built-up. Foundation 2003, opened 2006. | Halls differ in size. Ask the organiser which hall you get before designing. |
| Bharat Mobility Global Expo 2027 | 4 to 9 February 2027, across Bharat Mandapam, Yashobhoomi and India Expo Centre & Mart. Organisers say 2025 had more than 1,500 exhibitors and nearly 10 lakh visitors. | The next big chance for auto and parts makers. Confirm your venue first. |
| Delhi venues nearby | Bharat Mandapam: 123 acres, a convention centre for 7,000 delegates. Yashobhoomi, Dwarka: rooms for 11,000 delegates in all. | For a very large conference, a Delhi hall may suit better. We will say so. |
| Airports | Noida International Airport, Jewar: flights since 15 June 2026; Phase I built for 12 million passengers a year. IGI Delhi: 7.87 crore passengers in 2025-26. | Most dealers still fly into Delhi. We plan pickups from both. |
Sources as cited, checked 4 October 2026. Show dates are the organisers' and can change. Venues and shows are named as places in and near Noida, not as PromotEdge clients or work.
/ 05 How a Greater Noida show runs
Twelve weeks outto two days after.
- 01
Pick the show and the number (10 to 12 weeks out)
Which show, hall and buyers, and what one lead may cost. Good shows should repeat, not happen by luck.
- 02
Space and organiser rules (8 to 10 weeks out)
You book space. We read the exhibitor manual for drawing deadlines, height limits, power and build-up days.
- 03
Design, then invite (3 to 8 weeks out)
Stall design and brochures first. Then email, WhatsApp and LinkedIn invites with fixed meeting slots.
- 04
Build and show days
Build on the organiser's days, brief staff each morning, and log every visitor on a phone form.
- 05
Follow-up (within 48 hours of closing)
Your sales team gets a hot, warm and cold list. We can't do magic alone: your team must make the calls.
Tell us what’s not working. We’ll send you an honest one-page growth plan, free.
Go deeperMore on this
How we deliver it, and why
How your business model changes the plan
An exporter needs buyer meetings booked before the fair. A dealer-led maker needs a dealer meet with a sign-up desk. A software firm needs a client day, not a stall.
- Fix the lead number first. Without it nobody can say whether the show paid back. A target in writing.
- Plan backwards from the follow-up. Machinery and export orders can take two to six months to close. A hand-over plan for your sales team.
- Read the organiser's manual early. A missed drawing deadline costs more than a better design saves. A dated checklist.
- Log every visitor on the spot. Memory fades by the evening. A sorted lead sheet.
AI in events: today and next
Today
Cvent says its AI features, powered by CventIQ, can create emails, social media content, event descriptions and speaker bios. That speeds up invites and event pages.
Source: Cvent, online event registration page, read 11 October 2026
Next
Our view: drafts will get faster. Reading an organiser's manual, handling a late guest and running the floor still need people who know the ground. Want us to look at your next show? Ask us.
Eyeing Bharat Mobility in February? Ask when the build should start. Talk to us
/ 06 Cost
What affects the cost of an event in Noida.
You pay stall space and power to the organiser. Venue fees, travel and media are billed at actuals, shown first.
What affects the cost
- Stall size, the hall, and how many sides open to the aisle
- Build type: the organiser's basic shell, a modular system or a custom stall
- Show days, and the staff and product experts on each
- Visitor invites and ads before the show
- Travel and stay, dearer around Dussehra and Diwali
How we quote
- A call about the show, your buyers and the lead number that makes it worth it
- A first plan and layout after we read the organiser's rules
- A line-by-line quote within 2 working days, with outside costs at actuals
What you get in the quote
- Design, drawings, build and dismantling, each on its own line
- Show-day staff, the visitor form and the sorted lead sheet
Comparing quotes? Check each includes build-up and dismantling days, GST and organiser power charges.
Our beliefThink creative. Act on numbers.
/ 07 What happens next
What happensafter you ask.
For projects we think we can help, this is how it goes.
- 01
A strategist calls you
In one working day: a 30-minute call with one of our strategists about your business and what is not working.
- 02
You get a 1-page plan
A short, honest plan: what to fix first and what we would do. It is free.
- 03
A quote, if you want one
If you want to go ahead, we send a quote within 2 working days.
We confirm the timeline in the quote. Contracts start at 3 months, with 30 days' notice to stop.
Brands and people are named only as public examples. They are not PromotEdge clients or endorsers unless stated.
Keep exploring
Related pages.
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What people say
In their own words
“An aligned partner is always a welcoming step. Someone who can think deep through lines, understand the matrix of product management. Fortunate enough, PromotEdge has been a partner in progress for me. …”
Bobby SrinivasChief Manager Marketing & Brand Marketing at Utkarsh India“As a progressive and emerging digital marketing company, PromotEdge is doing something right to enhance the experience of companies associated with them. …”
Anish Basu MallikMarketing Executive at Unimark Group“PRAN & PromotEdge have been working together for last 1.5 years. Throughout, the work experience is good and satisfactory. As a client, we found PromotEdge very professional and dedicated towards any project assigned to them. …”
Sharif Rezwan KabirBrand Manager at PRAN RFL Group
Exhibiting in Greater Noida?
Tell us your show and your target.We'll plan backwards from the leads.
Straight answers.
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Our Delhi team looks after Noida, backed by a servicing team in cities across India. We meet you in Noida at least once every three months and come for site visits, build-up and show days. Our in-house team plans the event, with industry consultants and partner agencies where a job needs them.
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It plans the event, manages the suppliers and runs the day so you can talk to guests. A good one also helps before and after: who to invite, how to log each visitor, and how to follow up. That last part is where most of the return is made.
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Ten to twelve weeks before is comfortable for a custom stall. The October 2026 shows are too close for one, so focus on buyer invites and follow-up. For Bharat Mobility Global Expo on 4 to 9 February 2027, start in October or November. Delhi shows are on our stall design in Delhi NCR page.
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We won't claim that, and nobody can prove it. Judge firms on proof. Ask for drawings of stalls they built, who will be on site on show days, and a line-by-line quote with venue costs apart from fees. Ask how they count your leads.
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Yes. English usually leads at Noida shows, with Hindi added where your visitors need it. Our language partners write the Hindi, and French, Spanish, Japanese, Mandarin, Portuguese or Korean for international buyers. Our team checks every version before anything goes to print, so the Hindi reads naturally.
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Several national TV newsrooms have offices in Noida, which helps with travel time. We invite the right desks and send them a clear story, but never promise coverage, because editors decide what runs. Our public relations team handles the pitch.
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You see leads on the show days. Orders take longer. A consumer brand may see sales within days, while a machinery or export buyer may take two to six months to order. We track each lead from the stall to the sale. We confirm the timeline in the quote.