Invites and follow-up
Invites by WhatsApp and email before the day. After it, a visitor list sorted into hot, warm and cold.
Home / Chennai / Events & exhibitions
Locations · Chennai · Events and exhibitions
Events and stallsin Chennai
Since 201565+ in-house team6 cities
A trade fair stall, a dealer meet or a launch is only worth the orders that follow it. The event ends at night. The sales count starts the next morning.
A strategist calls you in one working day.
/ 01 Event management company in Chennai
A full fair calendar, a busy festival season.We plan for the orders, not the photos.
An event that ends with photos and no buyer list has not done its job. PromotEdge plans trade fair stalls, dealer meets and launches for factories, tech firms and shops.
Each event should end with a list of buyers your sales team can call.
We work hybrid and remote, so planning runs on calls and shared screens. We visit Chennai regularly, and place our team at your stall or venue when the event needs it. Before we book a hall, we write down one goal with you, such as 60 dealer sign-ups, and check every cost against it.
Stalls, stages, signage and LED screens are delivered through PEXORA, a joint venture of PromotEdge and Prodigy. Our events and exhibitions page explains the method. See also events in Kolkata, Delhi NCR and Bangalore.
- 2015working with Indian brands since
- 65+in-house team: strategy, creative, media and tech
- 4pillars under one roof: strategy, advertising, digital, on-ground activation (BTL)
- 6cities: head office in Kolkata, teams in Mumbai, Delhi, Bangalore, Guwahati and Bhubaneswar
/ 02 What we run in Chennai
Six kinds of event,one sales goal each.
0106
Trade fair stalls
A stall drawn to the hall's rules at CTC or a hotel expo, with a desk that logs each visitor.
02Dealer and supplier meets
Meets for auto, parts and electronics firms, built around one scheme, with sign-ups taken in the room.
03Product launches
Stage, screens, guest list and press invites, with social posts lined up for the same hour.
04Office and staff events
Town halls and award nights for OMR and Taramani offices, kept to the minute.
05Festival counters
Mall and street counters before Ayudha Pooja and Deepavali, judged by sign-ups and sales.
Planning a stall or a dealer meet? Share the date and the goal, and we will check the hall and the season for you. Get a free growth plan
/ 03 Events in Chennai
What changes when the event is in Chennai.
Four things about this city shape how we plan a stall, a meet or a launch here.
One big trade centre does most of the work. The Chennai Trade Centre (CTC) sits at Nandambakkam, 5.5 km from the airport, on 34.61 acres. Its five older halls give 10,560 sq m of pillar-free space, with five newer halls beside them. A small stall and a full-hall show can share the same week.
Factory buyers meet at dealer events. Hyundai builds cars at SIPCOT Irungattukottai, and BMW has made cars at Mahindra World City since 2007. Kancheepuram district exported goods worth $26.4 billion in FY26, the second most of any district in India. See our automotive page.
December and January belong to culture. The Music Academy held its 99th annual concerts from 15 December 2025 to 1 January 2026. The 50th Chennai Book Fair is planned for 7 to 19 January 2027 at YMCA Ground, Nandanam. These weeks bring crowds and full hotels.
Roadside banners are watched closely. In June 2026 the Greater Chennai Corporation set a Rs 25,000 fine for an unlicensed hoarding. So we never plan a welcome arch or road banner without a licence in hand.
/ 04 Chennai venues, dates and rules
The facts we checkbefore we sign for a hall.
| Venue, date or rule | What the record says | What it means for you |
|---|---|---|
| CTC exhibition halls | Ten halls in two groups. Older halls are 1,760 to 2,200 sq m; newer ones about 2,250 sq m. Floors bear about 5 tons per sq m. | Heavy machines can go on show. We confirm the entry route for big items. |
| 50th Chennai Book Fair | Planned for 7 to 19 January 2027 at YMCA Ground, Nandanam. | A family and student crowd. It suits publishers, schools, ed-tech and consumer brands. |
| Festival dates, 2026 | Ayudha Pooja 19 October, Vijayadasami 20 October and Deepavali 8 November are state holidays. | Keep office events off these days. Use the weeks before for counters. |
| Banner and hoarding rules | As reported: three-year licences, boards under 10 m. 967 hoardings held licences in June 2026. | Event boards need a licence before they go up. |
Sources as cited, checked 4 October 2026. Venue figures are their own. Places are named as facts about the city, not as our clients or past events. General guidance, not legal advice.
/ 05 How a Chennai event runs
From the first callto the last lead handed over.
- 01
Fix the goal (week 1)
One call to agree the goal and who in your team calls the leads.
- 02
Pick the date and room (weeks 1-2)
We check your date against the CTC calendar and festivals, then confirm hall, power and build hours.
- 03
Design and approvals (weeks 2-5)
Stall drawings come to you first, then go to the organiser. Any road board waits for its licence.
- 04
Build and event days
Our team is on site for the build and stays to the end, logging each visitor.
- 05
Follow-up (within 48 hours)
Your sales team gets the sorted list. Two weeks later, we report meetings booked and the cost of each one.
Tell us what’s not working. We’ll send you an honest one-page growth plan, free.
Go deeperMore on this
How we deliver it, and why
How your business model changes the plan
A dealer-led maker needs a meet with sign-ups on the spot. A retailer needs counters at festival time. A tech firm needs a tight town hall.
- Write one goal before booking a hall. Every later cost can be checked against it. A goal in one line.
- Check the date against the calendar. Fairs and festivals fill rooms and hotels. A date that holds.
- Sort the visitor list within 48 hours. Leads cool fast. Hot, warm and cold lists.
Go deeper: Chennai's halls, malls and ways in
Convention halls and a state summit
CTC's older convention centre has two halls of 1,000 seats, a newer building has a 4,000-seat hall, and three conference rooms seat 350 each. The Global Investors Meet was held there on 7-8 January 2024. State summits fill halls and nearby hotels.
Source: Chennai Trade Centre; The News Minute, read 4 October 2026
Malls and getting here
Nexus Vijaya Mall in Vadapalani had 24.3 lakh visitors from April to June 2026. Chennai airport handled 2,30,17,324 passengers in 2025-26. Metro Phase II's first stretch, Poonamallee to Vadapalani, is due to open in October 2026.
Source: Nexus Select Trust; AAI; UNI, read 4 October 2026
AI in events: today and next
Today: Gemini Deep Research
Google says Deep Research makes a plan, searches the web by default and writes a report in about 5 to 10 minutes. Our view: a quick way to compare venues and crowd calendars. Hall rules, dates and quotes still need a call.
Source: Google, Gemini Apps Help, read 10 October 2026
Next
Our view: planning sheets will get faster, so the goal you set matters more. Want us to test yours? Ask us.
Not sure one big event or several small ones suits you? Ask what we would do if it were our money. Talk to us
/ 06 Cost
What affects the cost of an event in Chennai.
We don't share a price list online. After a first call we write the scope and send the quote within 2 working days. Hall rent, stall build, food, rooms and our travel are passed on at actual cost.
What affects the cost
- The room. A shell stall, a full hall, a ballroom or a mall counter cost very differently.
- The build. A basic frame, or a custom stall with screens.
- The season. December to January and pre-Deepavali weeks leave fewer halls free.
- Licences and languages. Road boards need a licence; Tamil invites add design time.
How we quote
- A first call about your goal, guests and possible dates
- A written scope with stall, people, travel and follow-up on separate lines
What you get in the quote
- The goal we report on: named visitors, sign-ups or meetings
- Stall or stage drawings, and the rounds of changes covered
- The visitor list and the report after the event
Comparing quotes? Check what is left out: GST, venue charges, board licences, travel and follow-up.
/ 07 What happens next
What happensafter you ask.
For projects we think we can help, this is how it goes.
- 01
A strategist calls you
In one working day: a 30-minute call with one of our strategists about your business and what is not working.
- 02
You get a 1-page plan
A short, honest plan: what to fix first and what we would do. It is free.
- 03
A quote, if you want one
If you want to go ahead, we send a quote within 2 working days.
We confirm the timeline in the quote. Contracts start at 3 months, with 30 days' notice to stop.
We start with logic and your numbers, not with ideas we happen to like.
Brands and people are named only as public examples. They are not PromotEdge clients or endorsers unless stated.
Keep exploring
Related pages.
The expertise that fits your business, and the places we work.
What people say
In their own words
“An aligned partner is always a welcoming step. Someone who can think deep through lines, understand the matrix of product management. Fortunate enough, PromotEdge has been a partner in progress for me. …”
Bobby SrinivasChief Manager Marketing & Brand Marketing at Utkarsh India“As a progressive and emerging digital marketing company, PromotEdge is doing something right to enhance the experience of companies associated with them. …”
Anish Basu MallikMarketing Executive at Unimark Group“PRAN & PromotEdge have been working together for last 1.5 years. Throughout, the work experience is good and satisfactory. As a client, we found PromotEdge very professional and dedicated towards any project assigned to them. …”
Sharif Rezwan KabirBrand Manager at PRAN RFL Group
Planning an event in Chennai?
Share the date and the goal.We'll check the hall and the season.
Straight answers.
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Our servicing team is based in cities across India, and Chennai events are planned on calls and shared plans, hybrid and remote. We meet you in Chennai at least once every three months. For the venue visit, the build and the event days, we place our team on site.
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It runs the whole event for you: venue, stall or stage, sound, guests, food, staff and safety. A useful one also passes the names of visitors to your sales team, so the event leads to orders, not only photos. Ask any firm how it does this.
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As soon as the organiser opens booking. Allow at least six weeks for design, approval and build. Start earlier for mid-December to mid-January, when the music season and the Book Fair compete for rooms. Ask the organiser for the build-hours sheet early.
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Yes, where your guests read Tamil, and our language partners write it. Tamil is the state's official language, with English as an extra one. In Census 2011, as reported, about 78% of people in the old city named Tamil as their mother tongue. Dealer meets often work best with both.
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Only with a licence. On 13 September 2019 the High Court criticised the state over illegal banners, and the city now fines unlicensed boards. We apply first and put boards up after approval. This is general guidance, not legal advice.
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You get the visitor list on the day and a sorted list within 48 hours. Meetings usually follow in two to four weeks. Factory orders can take months, so we track each lead. We confirm the timeline in the quote.